October 11-13, 2018
The Renaissance Denver Stapleton Hotel

Dear Publisher and Publicist:

We are delighted that your author will participate in an event during our annual Fall Discovery Show. This page and the form below give critical and timely information to publicists and to publishers about their MPIBA-invited author’s appearance.

Click here to download the Author Appearance Guidelines document.

Please print out this six-page document, as it provides information about your author’s check-in at the Show, autographing books in advance, and instructions for speaking.

Complete this Reservation Form if …

  1. You have a confirmed MPIBA-invited author appearing at a meal event.
  2. You want to reserve a full table at a meal event where your author is appearing.
  3. You want to purchase extra meal tickets for a meal event for your sales reps (if those meal tickets were not purchased via the Exhibitor Reservation Form), visitors, and guests who are not seated at your purchased full table.


  • Now through August 31, 2018
    Receipt of this Author and Meal Table Reservation Form.
  • Now through August 15, 2018
    • 4″ x 6″ minimum size, 300 dpi minimum resolution author headshot. Our large-format signage features your author’s face and shoulders only, so please upload full color if available, head and shoulders only; no long-distance or full-body photos accepted.
    • Full size, 300 dpi minimum resolution book jacket image.
  • August 6 through September 28, 2018
    Author books for events can arrive at Coast to Coast Trade Show Services. EARLIER IS BETTER.
    Please note that you cannot ship author books directly to the hotel or to Mountains & Plains.
  • September 28, 2018
    Any books not received by September 28, 2018 will have to be expedited to reach the MPIBA Show on time.

Sleeping Room Reservations for Your Author
The Renaissance Denver Stapleton Hotel

3801 Quebec Street
Denver, CO 80207
(888) 228-9290 or (303) 399-7500

September 18:
Deadline to receive the special $149 room rate.

Book your group rate sleeping room for MPIBA.

Or you can call (888) 228-9290 or (303) 399-7500, then choose the option for reservations. Be sure to mention that you are with the MPIBA Fall Discovery Show.

The hotel does not provide a shuttle service from Denver International Airport, so you can take the light rail, a private car service, or a taxi to the hotel.

Click here for more information about transportation.

Shipping Author Books to the Show

Quantity to Ship:

  • 220 books for the Gala Author Banquet
  • 150 books for breakfast events, Reading the West Luncheon, Young Readers Roundup, and Books & Brews
  • 100 books for Author! Author! Lunch
  • 75 books for Genre Author Panel

Please ship so that the books will arrive at Coast to Coast Trade Show Services August 6 through September 28, 2018. EARLIER IS BETTER. You cannot ship books directly to MPIBA or to the hotel.

Click here for shipping information and label preparation.

We will have a special meeting room designated at The Renaissance for authors to autograph books in advance of the event. See the “Author Appearance Guidelines” document for more information.

Boxes of books should be labeled:

Publisher Name
Contact Name and Phone Number
Author Name
“For MPIBA-invited Author Appearance”
Name of Meal Event
Date of Meal Event

Please note that books cannot be shipped directly to the hotel or to MPIBA. Ship in time so that your author’s books arrive at Coast to Coast Trade Show Services by September 28, 2018. EARLIER IS BETTER.

Ship to:

Coast to Coast Trade Show Services
3999 Holly Street, Unit 14
Denver, CO 80207

Phone: 303-991-2791
Fax: 303-991-2794

Click here for the Coast to Coast Materials Handling Packet which includes instructions and labels for your boxes.

MPIBA will process and review the information submitted in this form. Your invoice will include Author Sponsorship Fee, Full Meal Table Reservation, and Additional Meal Tickets.

For information about author appearances and schedules, materials for printed products, full meal table reservations, individual meal tickets, and updates to your information, please contact:

Heather Duncan
MPIBA Executive Director



Originally posted July 16, 2018



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