Fall Discovery Show 2017 – Exhibitor Reservation Form

MPIBA’s Fall Discovery Show – October 12-14, 2017
The Renaissance Denver Stapleton Hotel
in Denver, Colorado

Exhibitor Reservation Form

The Fall Discovery Show 2017 Exhibitor Reservation Form is no longer available online. To make any changes please email info@mountainsplains.org or call (970) 484-3939.

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Exhibitor Deadlines and Schedule for 2017

  • July 15: Exhibitor Reservation Forms received by this date or earlier will enjoy a 10% “early bird” discount on exhibit space reservation (wall, full, or half table). Please note that this discount will not apply when multiple Exhibitor Reservation Forms are submitted or the form has incomplete information which must be amended by MPIBA.
  • August 15: Forms received after August 15 will incur a $50 late fee. Please do not pay from this form; MPIBA will review and invoice you after this date.
  • August 1: Fall Discovery Show Directory Ads due. Upload your digital file in the form below.
  • August 7 – September 18: Books and materials for exhibits and other events can arrive at Coast to Coast Trade Show Services.
  • September 15: Pick of the Lists Handouts due (150 sets, collated/stapled or bound).
  • September 15: Bookseller Welcome Bag insertions due (300 quantity).
  • September 15: Two copies of your advertised titles for the Winter Catalog Exhibit Hall display.

Send all three September 15 due date items above to: MPIBA Administrative Office, c/o Kathy Keel, 208 E. Lincoln Ave., Fort Collins, CO 80524. 970-484-3939.

  • September 15: Payment to MPIBA due by check or bank transfer; no credit cards accepted. If payment is not received by this date, your reserved tables will be released.
  • September 19: Deadline to receive special room rate at The Renaissance Denver Stapleton Hotel.
  • September 29: Last day for exhibitor materials to arrive at Coast to Coast Trade Show Services without incurring surcharges.
  • Wednesday, October 11: “Are You a First-Timer?” for New Exhibitors, 7:15pm – 7:45 pm.
    In an informal setting, seasoned exhibitors provide valuable insights on how to make the Fall Discovery Show work successfully for a new exhibitor.
  • Thursday, October 12: Exhibit Hall Set-up for Exhibitors, 7:30am – 2:30pm
  • Thursday, October 12: Exhibit Hall Gala Opening Reception
    Special Ceremony 4:00pm; Exhibits Open 4:15pm – 7:45pm
    Plus cash bars, hors d’oeuvres, author signings at exhibitors’ tables.
  • Friday, October 13: Exhibit Hall Hours, 9:30am – 12:30pm; 1:30pm – 4:00pm
    Exhibits open; author signings at exhibitors’ tables – reserve in form below.
    “Discover This Cover,” boxes of exhibitors’ books and materials, Winter Catalog display books, and author autographed books are raffled off to booksellers in an exciting end to exhibit hall hours.
  • Friday, October 13: Exhibit Hall Breakdown, 4:00pm – 5:30pm
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Exhibitor Materials – Shipping and Drayage

 

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Download Coast to Coast’s Exhibitor Service Manual here for prices, information, and instructions.

  • August 7 – September 29: Books and materials for exhibits and author meal events can arrive at Coast to Coast Trade Show Services.
  • September 30 – October 4: Exhibitor Materials arriving at Coast to Coast Trade Show Services will incur a surcharge.
  • October 4: Last day for Exhibitor Materials to arrive at Coast to Coast Trade Show Services.

Exhibitors: You are welcome to bring several boxes directly into the Exhibit Hall on set-up day by using bell captain services at the hotel. However, if you have a pallet of books/materials or other large shipments, you must send directly to Coast to Coast Trade Show Services. If you ship directly to The Renaissance Hotel or to MPIBA, you will be charged re-shipping and re-delivery charges.

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Room Reservations at
The Renaissance Denver Stapleton Hotel

The Renaissance Denver Stapleton Hotel
(800) 468-3571
3801 Quebec Street
Denver, CO 80207

In order to get the special MPIBA group rate of $145.00 per night for a deluxe room, your reservation must be made by September 19, 2017. If booking online to make your room reservation, use the link below and input your own arrival and departure dates.

Book your sleeping room for Mountains and Plains Independent Booksellers Association

If calling The Renaissance (800) 468-3571 to make your room reservation, be sure to mention that you are with the Mountains & Plains Independent Booksellers Association’s Fall Discovery Show.

Please note that the hotel does not provide a shuttle service from Denver International Airport, so you can take the light rail, a private car service, or a taxi to the hotel.

Click here for more information about transportation.

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Sales Reps – Check Your MPIBA Listing!

Please click here to access your listing in MPIBA’s Sales Rep online database (alphabetical by rep name) and notify Eric Boss, MPIBA Special Projects, if anything has changed (eric@mountainsplains.org), as this is the overall listing that will be published in the Trade Show Directory, with publisher lines cross-referenced to your table number. These listings may be in addition to the lines you list for signage and/or show specials in the form below.

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Questions and Information

Laura Ayrey Burnett, Executive Director
Kathy Keel, Project Manager
info@mountainsplains.org
(970) 484-3939
fax (970) 484-0037

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Originally posted June 23, 2017.
Updated September 19, 2017.